The Office of Information Technology at St. Mary's College of Maryland
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This is a page contains information about the differences between exporting and archiving a class, and how one may do so as we transition from Blackboard 8 to Blackboard 9.

 

For more information on importing courses, please visit How Do I Import Course Materials from Blackboard 8 to Blackboard 9?

What is the Difference Between Exporting and Archiving a Blackboard Course?

Archiving and Exporting are different process for saving old courses in Blackboard for later reference.

What is Exporting?

Exporting a course preserves the materials posted to the course, but not the user interactions with students.

What is Archiving?

Archiving a course saves all materials associated with the course, including the Grade Center, Announcements, Surveys, user interactions (such as Discussion Boards), and documents or files posted for sharing with students.

How do I Export my Course for Transition to Blackboard 9

  1. Log in to Blackboard 8.
  2. Under the My Courses section, click the course you want to export to Blackboard 9.
  3. Scroll down the left hand side menu bar, and select Control Panel under the Tools section.
  4. In the Course Options box, click Export Course.
  5. Click the Export button to retrieve course materials.
  6. In Section 2, select the check boxes for all materials you would like exported.
  7. Scroll to the bottom of the page and click Submit located on the bottom right-hand side.



  8. Once your request has been processed, you will be sent to a confirmation screen.  Wait for an email indicating that the selected course's content information is ready to be downloaded to your computer.  Click the OK button to continue.

  9. When the ExportFiles have been created, and you have received the email in your inbox, the zip file will appear in the Export/Archive Manager.  Right click (or Control+click on Mac) the link and select Save Link As...in the dropdown menu to download this file to your computer.
  10. After the ExportFile is downloaded to your computer, delete the file from the Blackboard 8 server by clicking the Remove button.

     

    This step only removes the ExportFile, and not your course materials.  Your entire course remains active on the Blackboard 8 server during the Spring 2012 semester.

How do I Archive my Course to Preserve Course Materials?

  1. Log in to Blackboard 8.
  2. Under the My Courses section, click the course you want to archive for future reference.
  3. Scroll down the left hand side menu bar, and select Control Panel under the Tools section.
  4. In the Course Options box, click Archive Course.
  5. Click the Archive button to retrieve course materials.
  6. In Section 2, select the checkbox if you wish to preserve the Grade Center History.
  7. Scroll to the bottom of the page and click Submit located on the bottom right-hand side.

     

     

  8. Once your request has been processed, you will be sent to a confirmation screen.  Wait for an email indicating that the selected course's content information is ready to be downloaded to your computer.  Click the OK button to continue.

     

    If more than 3 hours have passed and you have not seen the above screen, please log out of Blackboard and log back in.  Repeat steps 2-4 in these instructions, then proceed to the next step below.

  9. When the ArchiveFiles have been created, and you have received the email in your inbox, the zip file will appear in the Export/Archive Manager.  Right click (or control-click on Mac) the link and select Save Link As...in the drop down menu to download this file to your computer.
  10. After the ArchiveFile is downloaded to your computer, remove the file from the Blackboard 8 server by clicking the Remove button.

     

    This step only removes the ArchiveFile, and not your course materials.  Your entire course remains active on the Blackboard 8 server during the Spring 2012 semester.

Please Note the Following Important Information About the Export Process:

  1. Certain steps related to export file creation in the export process and uploading exported files into the Blackboard 9 environment may take sometime (occasionally this is more than an hour) to compete, based on the size of the files being created and the number of users trying to export or archive courses at the same time.  Please be patient and allow the server to do its work. Refrain from clicking the Submit button multiple times, and leave the browser on the page while the files are being created.  There are notes in the Exporting and Archiving Instructions for Blackboard 8 where these apparent pauses may occur.

  2. Please make sure that you delete the export file from the Blackboard 8 system after you have downloaded the Zip file to your computer.  This conserves space on the Blackboard 8 server for others to create their export files.  

    This process only deletes the export file that was created.  Your course will still be available on Blackboard, so if you need to access it again (or even export it again) during the Spring 2012 semester, you will be able to do so.

 

 

 

If you experience problems please visit the How do I Create a Support Center Ticket? page or call the IT Support Center at x4357 (HELP).

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